When you track an expense in Found, either by using your Found card or by adding a bookkeeping record, you’ll be asked to assign a category to that tracked expense.
Categorizing your business expenses makes filing taxes easier, with each of Found’s categories corresponding to lines on your tax form. Whether you’re taxed as a sole proprietorship and file a Schedule C or your business operates as a corporation and files an 1120 form, Found’s categorization features help you report all of your expenses appropriately.
For each of your expenses, you should choose the expense category that most closely relates to the type of purchase that you’ve made. For example, if you spent $20 at a business lunch, the “Business Meals” expense category works best. Traveling for work? Find the appropriate category under the “Travel, auto, meals” list in your app.
You may find that your expense doesn’t fit squarely into any of the available categories. That’s ok! You can mark the category as “Other.” Or, if you’re a Found Plus subscriber, you can create a custom category to track this type of expense. Custom categories map directly to Found categories.*
If you make a purchase with your Found card, the app will automatically attempt to categorize your expense on its own based on the type of merchant that’s listed on the expense record.
For example, restaurants and coffee shops will often be automatically categorized as “Business Meals” expenses. You can change these suggested categories at any point by clicking into the expense record, and selecting the category.
Depending on how your business is taxed you’ll file different forms with the IRS when filing your taxes: Schedule Cs for sole proprietors, 1120 forms for C Corps, or 1120-S forms for S Corps. Here’s how Found’s categories map to those forms:
Found category | Schedule C | Form 1120 / 1120-S |
Accounting services | Legal and professional services | Other deductions |
Advertising and marketing | Advertising | Advertising |
Airfare | Travel | Other deductions |
Bank and credit card processing fees | Other expenses | Other deductions |
Business equipment | Supplies | Other deductions |
Business licenses and permits | Taxes and licenses | Taxes and licenses |
Business lodging | Travel | Other deductions |
Business meals | Deductible meals | Other deductions |
Car, truck, vehicle | Car and truck expenses | Other deductions |
Cell phone service | Utilities | Other deductions |
Commissions and fees | Commissions and fees | Other deductions |
Computer equipment | Supplies | Other deductions |
Contractor services | Contract labor | Other deductions |
Depletion | Depletion | Depletion |
Employee benefits | Employee benefit programs | Employee benefit programs |
Employee catering | Other expenses | Other deductions |
Employee retirement and profit sharing plans | Pension and profit-sharing plans | Pension, profit-sharing, etc., plans |
Employee wages | Wages | Salaries and wages |
Employer taxes | Taxes and licenses | Taxes and licenses |
Equipment rental | Vehicles, machinery, and equipment | Other deductions |
Furniture | Supplies | Other deductions |
Gifts | Other expenses | Other deductions |
Insurance | Insurance | Other deductions |
Interest | Interest (Other) | Interest |
Items purchased for resale | Purchases less cost of items withdrawn for personal use | Tracked on Form 1125-A |
Legal services | Legal and professional services | Other deductions |
Maintenance and repairs | Repairs and maintenance | Repairs and maintenance |
Materials to make goods to sell | Materials and supplies | Tracked on Form 1125-A |
Mortgage interest | Interest (Mortgage) | Interest |
Office rent | Other business property | Rents |
Office supplies | Supplies | Other deductions |
Office utilities | Utilities | Other deductions |
Other | Other expenses | Other deductions |
Other non-deductible expenses | n/a | n/a |
Other office services | Office expense | Other deductions |
Other services | Legal and professional services | Other deductions |
Other travel | Travel | Other deductions |
Parking and tolls | Car and truck expenses | Other deductions |
Postage and shipping | Office expense | Other deductions |
Professional development | Other expenses | Other deductions |
Sales tax (paid by buyers) | Taxes and licenses | Taxes and licenses |
Software and subscriptions | Other expenses | Other deductions |
Transportation | Travel | Other deductions |
Vehicle lease | Vehicles, machinery, and equipment | Other deductions |
*A limited number of bookkeeping features are available at no cost. After reaching certain usage thresholds, additional features will be accessible through a Found Plus subscription. Found Plus is available for $19.99 per month or $149.99 per year.
The information on this website is not intended to provide, and should not be relied on, for tax advice.
*Found is a financial technology company, not a bank. Banking services are provided by Piermont Bank, Member FDIC. The funds in your account are FDIC-insured up to $250,000 per depositor for each account ownership category.
The Found Mastercard Business debit card is issued by Piermont Bank pursuant to a license from Mastercard Inc.
The information on this website is not intended to provide, and should not be relied on, for tax advice.
**Direct deposit funds may be available for use for up to two days before the scheduled payment date. Early availability is not guaranteed.
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