How do I add or request a W-9 form from a contractor?

Once you’ve added a contractor to your Found account, you can securely request their W-9 details to ensure that you have everything you need to generate their 1099-NEC form at the end of the tax year.

Here’s how:

1. Navigate to Contractor Management.

   1. On Mobile, navigate to the Payments tab and choose Contractors on this page. 

   2. On Desktop, click the Contractors link.

2. Add a contractor or select an existing one.

3. Select Form W-9 from the menu.

4. If you have your contractor’s W-9 information already, select Add W-9 info manually. You will need your contractor’s full name, business name, SSN or EIN, and address.

5. If you need to request your contractor’s W-9, click Request W-9. Your contractor will receive a link to securely share their information with you.

Any contractor that doesn’t have a W-9 filled out will show “Missing W-9” next to their name in Contractor Management.

For more on the W-9 form, visit our resource center.

Can I have the contractor fill out a W-9 form before I send payment?

When you send a payment to a contractor, you can check a box to require a W-9 before your contractor is able to receive the payment. They’ll be able to securely share their name, email, address, and business information, ensuring that you have everything you need to send 1099s at the end of the year.

Can I fill out the W-9 for my contractor?

Yes! If you have your contractor’s complete information, you may fill out the form yourself. You will need their full name, business name, SSN or EIN, and address.

Can I update a contractor’s W-9?

If your contractor moved or had another change that needs to be reflected on their W-9, you can request a new W-9 from them. In their contractor profile, select Form W-9 and then choose Request new W-9. Your contractor will receive a notification requesting the update.